Vacancy Announcement at Youth Initiative (YI), NEPAL

Vacancy Announcement for Assistant Regional Admin/ Finance Coordinator

Youth Initiative (YI) is a youth organization working for the capacity development of youths in Nepal. Established in 1999, YI was formally registered with the District Administration Office, Kathmandu in April 2001. It is affiliated with the Social Welfare Council (SWC) of Nepal. Today, YI is one of the leading youth organizations working in the field of youth empowerment, strengthening of student and youth politics, promotion of civic engagement, democratization and human rights in Nepal.

Youth initiative is an initiative by and for young people to develop to their fullest potential and bring about positive change in the societies they live.

Vision: YI envisions a situation where young people are involved, valued and listened to, where they feel safe and are safe, and where they can develop their potentials to the fullest

Mission: YI strives to inform young people of global, national and local issues of their concern, empower them as groups of a critical mass, and involve them in governance of political and social institutions at national and sub-national levels.

Youth Initiative is seeking the following candidate:

Assistant Regional Admin Finance Coordinator (ARAFC) 

Nepalgunj

Major responsibilities

The Assistant Regional Admin Finance Coordinator would be responsible for the day to day Administration, Financial management and Procurement. S/he is responsible to assist Regional Admin Finance Coordinator (RAFC) to develop administrative and financial procedures according to the policies and guidelines of YI.

Key areas of responsibility

1. Finance

• Prepare vouchers for all the cash and bank payments
• Conduct timely cash and bank reconciliation and filing system 
• Review, follow up and finalize bills, supporting documents sent by field office, and keep record according to appropriate code of account. 
• Assist RAFC in maintaining partner wise filing system, and report preparation
• Assist RAFC to prepare statements and records from district offices and input into FAMAS system 
• Assist RAFC to meet the compliance with government regulations in financial and other matters (E.g. Registration, approval, taxation and labor laws); and timely payment of taxes 
• Prepare monthly account statements 
• Maintain all the regular transactions thoroughly based on the supporting documents in line with the office policy.
• Deal with Bank and other service providers and make timely payment. 

2. Administration 

• Provide administrative support for programs
• Handle stock book, letter register and other necessary documents
• Maintain and update leave records of staff and update HR Report 
• Create and maintain a system for documentation in all Strategic Location Offices 
• Assist RAFC to ensure contractual commitments (e.g. for the rental of vehicles and/or premises) in forms appropriate for the circumstances of the program
• Assist RAFC to set up and maintain a standard administrative systems and procedures throughout the central and Strategic Location offices 
• Ensure that all the office equipment is in working status, and ensure the safety and security of the office properties and premises. 
• Maintain and update Office inventory regularly. 

3. Procurement

• Establish a proper procurement system at district offices in line with YI Policy
• Assist RAFC to ensure that all necessary equipment, materials and supplies are available to carry out the tasks in all offices 
• All the equipment, materials and supplies should be procured with reference according to the Youth Initiative's policy
• Maintain proper use and timely maintenance of all equipment 
• Initiate procurement following all necessary process and formalities of procurements
• Make procurement at the best possible price and 
• Assist RAFC to ensure that all legal and tax requirements are met during procurement

Qualifications 

• At least completed Bachelors Degree or running from a recognized University
• At least 1 years of working experience in finance and administration related work
• Good knowledge of accounting standards and tax policies of Nepal
• Knowledge and experience in using accounting software
• Good communications skills in English and Nepali
• Good training/capacity building and management skills
• General understanding of contemporary youth issues is desirable

Working Hours

8 hours per day | 6 days a week. 

The salary and social benefits will be as per YI's policies applicable to the staff. Locals, women and marginalized groups are encouraged to apply. Interested candidates are requested to send their complete application (CV and cover letter) mentioning the salary expectation to hr@youthinitiative.org.np

Deadline for application is October 5, 2013

http://youth.org.np/contents/page_77.html#content